2nd Edition by Edwin Olima FCCA
Any business will be selling goods or services and raising invoices to their customers for the goods and services sold . In this chapter you will create a summary of the sales invoices from your Work Pack as follows:
Step 1. Arrange all your sales invoices in date order (Work Pack, page 24 ). This has been done for you in the work pack. When using accounting software in practice this step would not be necessary as the software can sort the invoices by date order.
Step 2. List and analyze the sales invoices as shown in the example below. Use the analysis paper provided for sales (Work Pack, page 45 to 49 ).
Mark each invoice with an “E” after you have entered it on your analysis paper. This avoids double counting .
Sales Invoice Analysis Example
DETAILS OF SALES INVOICES
AMOUNT PAID & OUTSTANDING
Sales of Goods
T Shop Ltd
Step 3. For the credit note , list it out as you would a sales invoice but use a red pen to highlight the fact that it is to be deducted. Put brackets round the amounts to indicate that it is a negative number.
Step 4. Once you have listed all your sales invoices and the credit note , total up the Gross , VAT , Net, Sales & other columns at the bottom of the list.
You have now created a list of sales for the period.
Note that net sales represent the value of goods or services that flow out of the business. The VAT is the tax on net sales and will flow out of the business to the government (Chapter 7 ).
The summary also shows you who owes the business money and what they owe the money for. Thus, it is also known as a debtors ’ list.
Note that debtors represent cash that will flow into the business.
Compare your list to the one in the answer section at the back of the book.